YouGile

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System functions

Designed to focus your team on the project, YouGile makes planning and communication possible in one system.

All Project work Interaction and communication Unusual features Conveniences Administration

Setting tasks with one click

#project work

Setting tasks is simple and instantaneous from anywhere in the system.

On average, it takes a new user less than 1 second to figure out how to create a new task.

The most visible Agile-boards

#project work

Agile-board is the world's most successful tool for visual project management.

YouGile is built to be completely intuitive.

Organization: Company, project, board, column, task

#project work

By implementing our organization technique, companies of any size can build structured boards to suit their needs.

There can be any number of Projects in the company, within those Projects, multiple stake-in boards, etc.

Convenient Drag&Drop

#project work

You can drag and drop tasks, columns, boards, projects, users, deadlines, subtasks and priorities to organize by complexity, team, etc.

Once team memebers have this tool down, the whole system becomes clear. No matter the size of your team, saving time in implementation becomes possible with this useful tool.

To-do lists in Tasks

#project work

Create any number of subtasks within each task. Progess is also displayed.

​​This user-friendly function makes project organization a cinch.

Assigning Task Users

#project work

To assign a user, just transfer the person responsible to the task.

Each task has its own chat message, so assigned users will automatically be sent those messages. To make sure no one is ever out of the loop, a duplicate message is sent to each user's e-mail.

Deadlines with flexible reminders

#project work

No one will forget a deadline now. Notifications can be sent to by phone and e-mail, and can be scheduled in advance (for example, for 3 hours before the deadline).

A reminder can help everyone make it to the meeting— information is sent to all assigned.

Sticker timer for tasks

#project work #unusual featuresdfc Our countdown timer is a great way to keep on track, showing the time remaining until the task deadline.

A timer sticker can be tossed on any task and the reverse will begin a countdown of the set time. This easy-to-use feature shows the time remaining on the project, for example 1d 15h 7m.

Creating stickers: priority, complexity, cost, etc.

#project work

You can create a sticker with arbitrary text values, assign different colors and select an icon. As a result, your task board is clearly divided by priorities, complexity and any other parameters specific to a particular project.

This tool is simple, flexible and intuitive.

Sprint Sticker

#project work

This sticker allows you to distribute tasks over time segments known as sprints. A sprint is usually 1-3 weeks.

A very common tool in all Agile-methodologies, it allows you to break down a project into smaller sections.

Linking tasks on the board

#project work

Tasks on the board can be linked. The link list will be displayed in the top of each task.

To go to links, just click on it.

User Roles

#project work

All project participants can be organized according to access levels Administrator or User.

On the main project page you'll see team members sorted in these two groups.

Filtering tasks

#project work

You can filter tasks on the board by execution, priority, sprint and any other sticker attached to the task.

Closed tasks

#project work

All closed tasks are always available for viewing or recovery.

To view, just expand the list at the bottom of any column.

Color differentiation on the board

#project work

Columns can be marked in different colors.

For example, a column with tasks in progress at the moment can be red, while completed tasks are in green.

Mirror Columns

#project work #unusual features

You can construct a board with copies of columns already completed in all departments. Help your team visualize the project by viewing this mirror version on a large monitor in the common room.

Mirroring is the creation of exact copies of any column. If, for example, you delete a task from the original column, it will disappear from the column and from the mirror. A copy will always show what is happening in the original.

Dragging columns with tasks between boards

#project work

Don't worry if you need to completely restructure a project. Simply drag individual tasks or whole columns with tasks to other boards.

For example, just relocate a column to move it to a later phase in the project, or to a different category.

Chat Messages in tasks

#interaction and communication

Each task in the system has its own chat. Simplify communication by keeping everyone on topic and up-to-date.

Chat messages are ideal for bringing up those small details that might be missed in an e-mail. Save time by reducing the number of e-mails sent, and answer team questions quicker.

Private Messages

#interaction and communication

The system has a full-featured private messenger.

With all the familiar features of a private messager and the professionality of an e-mail, this feature is ideal for one-on-one communication. Private messages also looks the same as chat messages, so no need to worry about new formatting.

Message Encryption

#interaction and communication

Encryption is used on the channel between the client and the server(SSL). This is the most common encryption method, used by services such as WhatsApp, Slack and Basecamp. It's true that there is a higher level of reliability when an encrypted channel is established between clients (for example, as is seen in Telegram). The disadvantage is that if the key is lost (when deleting a program or cleaning browser history, for example), data can not be recovered.

In the boxed version, you can choose how the data is stored.

Private Message Features

#interaction and communication

Invite outside users to communicate directly in private messages, without opening access to projects and boards.

Convenient for interaction with contractors, freelancers partners and so on.

Message posting in chat

#interaction and communication

Over time, a chat can fill up with too many messages. In YouGile, this rarely happens because tasks often close and the channels are updated automatically. But if the chat thread starts to get tangled, just highlight an important message by assigning a button to it. This means it will appear at the top of the chat window.

For example, post the most current version of the layout design so that it's easily accessible to all team members.

​​Do Not Disturb

#interaction and communication

Alerts can be distracting! The system has all the necessary settings for quiet work.

For example, you can turn off notifications for 4 hours, and later review all the chats added to the notification while you were away.

Add or Remove users from task notifications

#interaction and communication

The chat in each task contains a visual panel with users who receive notification of new messages.

It's easy to add a new user or remove yourself if you're no longer involved in that aspect of the project.

Duplicate Missed Messages in e-mail

#interaction and communication

All unread messages will be duplicated and sent by e-mail to users signed up for the task.

When introducing a project to new members or even new teams, this record makes the transition from e-mail to ongoing chat a smooth one.

Documents, files and pictures in chat

#interaction and communication

Of course, in chat you can upload documents, photos, files.

Using the mobile application, it's easy to add photos on-site, for example from the construction site.

Task Descriptions

#interaction and communication

Label each task with a description at the top of the chat. You can format the text with a standard set of tools.

When a description is added, a button appears for quick navigation.

Checking on Chat Messages

#interaction and communication

It's easy to see if a message was read by the recipients.

Just point to the icon next to the message to verify that each user has read the lastest information.

Operation Configuration

#unusual features

This very powerful tool allows you to completely redesign the system. Any specification is doable, such as automatic task updates on Mondays.

In the YouGile system, everyone has an in-built code editor where any element of the system can be reconfigured. Even in the simple-to-use basic version, a user can make a complete tool for internal support or write a bot that collects team feedback on Fridays.

Stopwatch sticker

#unusual features

Throw a stopwatch on the task which will stop when the task is closed.

With this tool, the whole team can clearly see their progress. When analyzing completed projects, you can see how much time it took to accomplish tasks to within a second.

Transferring tasks between boards

#unusual features

Easily drag and drop tasks from one column to another.

In YouGile, just drag a task to a neighboring board or to another project. The same can be done with tasks or entire groups of tasks.

Setting backgrounds on boards

#conveniences

Every employee can customize the board.

Choose a modern, professional background or a relaxing beach view: it's up to you!

Editing messages in the chat

#conveniences

The last chat message can be edited.

Just press the up arrow on the keyboard. After editing, press Enter.

Boxed version

#administration

Self-Hosted YouGile is installed on its own server.

With this option you can have complete control over the project information and the security policy.

Backups and Downloads

#administration

All information stored in the system can be downloaded, copied as a backup or, for example, downloaded to the installed system on company servers.